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View of a mileage log filled out for the purpose of keeping mileage records

Kilometer

A program that will make your company's mileage records fast and convenient

Choose an intuitive system that makes management and the monthly process trivial.

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Kilometer 2024 and online mileage records

Online mileage program to safeguard against mistakes

If you are looking for a simple and convenient way to create mileage records, then our app is the perfect solution for you! Mileage records kept using this service are more convenient.

With our app creation of mileage becomes quick and easy, regardless of whether you are a small or large entrepreneur.

Our application allows you to Easy addition of routes, trips and mileage, so you will always have an up-to-date view of your business travel expenses. All data is stored in one place, making it easy to process later.

What does our program give you?

You can also export easily their mileage to PDF files, allowing them to easily send to your employer or office treasury.

The application automatically takes into account the current rates, which ensures compliance with the requirements of the Tax Office. In addition, it will help you calculate the cost of using vehicles.

You can import your statements using files stored in your vehicle's route memory.

Application is available on all popular devices, so you can use it anytime, anywhere. The electronic signature allows you to comply with the regulations on income tax settlements.

Never again will you have to worry about forgetting to write down your mileage or not having access to your documents. If you want to make it easier to create mileage and save time and money, then necessarily check out our app today!

Basic functionality of the program

Adding multiple employees

Defining
many vehicles

Adding travel routes to customers

Distinguish between a company vehicle and a private vehicle

Adding customers
and projects

Remembering the state
counter

mileage-online-program

Mileage doesn't have to be a monthly problem!

See for yourself, at no extra charge, that recordkeeping will become an enjoyable and intuitive process!

See for yourself how it works
Fleet manager in a passenger car

What is car mileage in business?

We distinguish between two forms of accounting for company mileage

Mileage of private cars

Mileage that an entrepreneur keeps to account for the cost of using a private car for business purposes

Records for VAT

Mileage records for VAT, which allows the entrepreneur to deduct 100% VAT and include expenses for fuel, service or parts in business expenses. Depending on their nature, we apply different tax rules.

Mileage of private cars

This is primarily a statement relating to private vehicles used for business or business purposes, obviously vehicles not owned by the employer.

Includes:

  • Name, first name and address of the person using the vehicle,
  • Vehicle data: vehicle registration number, Engine capacity,
  • A table of entries including: numbering of entries, date and purpose of trip, description of route (from where to where), number of kilometers actually traveled, rate per kilometer of mileage adequate to engine displacement, amount resulting from multiplication of number of kilometers actually traveled and rate per kilometer of mileage,
  • Signature of the taxpayer (employer) and its data.
Learn more

Mileage for VAT

If, while running a business, you want to deduct 100% VAT on operating expenses ora fuel purchases, you are required to keep mileage records.

Includes:

  • Vehicle data: Registration number of the motor vehicle, Odometer status of the motor vehicle as of the date of the start of recordkeeping, as of the end of each accounting period, and as of the date of the end of recordkeeping,
  • Start and end date of record keeping,
  • Entries of the person in charge specifying the use of the vehicle, including: entry number, date and purpose of the trip, description of the route (from where to where), number of kilometers traveled, and the name of the person driving the vehicle,
  • The number of kilometers driven at the end of each accounting period and at the date of termination of recordkeeping.
Learn more

With us, keeping mileage records is easy!

Mileage calculator in the form of an online application

Mileage records kept using the program give you great time savings. Places you visit regularly can be remembered so that completing subsequent trips will be much easier.

In addition, you can view your mileage records at any time on various devices (phone, computer, tablet)

You can keep mileage records in a number of ways, such as filling out printed forms, or excel, however, this involves a high risk of errors and is time-consuming.

By typing counter "By hand" it is easy to make mistakes, and such errors can be very costly when the correctness of record keeping is audited by the tax office.

Instead of looking for another solution for your mileage records register and use the service

There are several applications available on the market that provide solutions to record vehicle mileage. Kilometrówka.net expresses itself with additional functionalities that will allow you to better control spending In your company.

When you start working with the program, you set a day to start keeping records. This is the first day on which you make a mileage record for the month.

The end of each accounting period by accounting is the last calendar day of the month.

At the end of each month, when it is time to finish keeping records for individual cars, you can Generate reports for accounting. 

If you keep mileage records for the purpose of VAT deduction, you must remember to indicate the start date. The start date for keeping records is required by law.

You can send the finished mileage records to your accounting department, which will facilitate the process of accounting for company cars. The program includes current rates, so there is no risk of making a costly mistake.

Remember that under the new regulations, the law requires you to keep records if you want to be able to deduct expenses related to the use of a private car for business purposes.

When recording the routes of trips, you must give the current status of the meter and the destination of the trip.

Try it for free (no extra charge)
Calculation of mileage

The biggest value of keeping mileage is to include it as a deductible expense

To meet the conditions for full vat deduction it is necessary to Meeting all statutory requirements.

Feedback

"...I have been looking for a good mileage tool since last year and finally there it is:)".
Catherine Mileage for VAT
Everything works without the slightest problem. It is convenient, even on a mobile device can be used without any problems.
PaulMileage for VAT
"...Mileage super, really great to use it. I've binned from paper, exel, some weird phone apps. This one is a fairy tale, super solution."
PaulMileage for VAT

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Useful information

What is mileage?

This is reimbursement for the use of a private vehicle for business purposes.

These compensations are calculated on the basis of applicable rates and the number of kilometers traveled.

It has been in operation since 2002, when it was introduced through the Ordinance of the Minister of Infrastructure, which refers to the conditions for determining and the manner of reimbursing the costs of using to business purposes of passenger cars, motorcycles and mopeds.

Mileage rates in 2025

In 2025, the rates set by the Ministry of Infrastructure are as follows, depending on the type of vehicle:

Mopeds: PLN 0.42/km

Passenger cars: 0.89 PLN/km

Motorcycles: 0,69 zł/km

How to calculate mileage?

To calculate costs for the use of private or company vehicles, multiply the number of kilometers driven by the appropriate rate.

Example: Mr. Thomas works as a sales representative. For business purposes, he uses a private car with an engine displacement of more than 900 cm³. For this reason, he is entitled to account for expenses related to the use of his private car. What costs of using vehicles for business purposes per 1 kilometer of vehicle mileage can Mr. Tomasz deduct for himself? 1 km x 1.15 = PLN 1.15

What is a driver's logbook and what does it contain?

It is the basic document that must be maintained to account for mileage.

It should include: the date of departure and return, the purpose of the trip, a description of the route, the number of kilometers traveled, and the type of vehicle and its registration number.

Ending the record-keeping, business use of cars, motorcycles and mopeds for vat purposes, you must complete the date of completion of record-keeping.

Documentation needed to account for mileage

Properly maintained documentation is the most important element of proper mileage accounting.

This is important because the lack of adequate documents or irregularities in their maintenance can make settlements difficult or even impossible.

Metering and income tax

The amount of mileage may be exempt from income tax, but it is no less important that it does not exceed certain limits and is properly documented.

These limits are respectively: 1,500 kilometers for vehicles used in the forest service or up to 3,000 kilometers for vehicles used for emergency purposes.

Reimbursement to the employee hired

An employee is entitled to reimbursement for the use of a private vehicle for business purposes. The kilometer.net calculator calculates the amount of expenses that can be reimbursed for the use of a personal automobile (a vehicle not owned by the employer) for business purposes based on the number of kilometers driven.

This reimbursement is calculated based on the applicable rates and the number of kilometers driven. To calculate the reimbursement for the use of personal automobile passenger car, perform the following operation: PLN 0.89 x 450 km mileage = PLN 400.50

VAT restrictions

With mileage, VAT cannot be deducted on expenses related to a private vehicle used for business purposes.

For this reason, entrepreneurs must account for mileage directly as a deductible expense, without including VAT.

Penalties for miscalculation or failure to comply with regulations

Failure to comply with mileage regulations or making errors in their calculation can result in various sanctions.

Some of the most common penalties and consequences that may affect entrepreneurs or employees who erroneously account for mileage, for example, include sanctions from the Tax Office.

Mileage meter vs. passenger car

It also applies to passenger cars that are used for business purposes.

In this case, the mileage rate is PLN 0.89 per kilometer.

Use of mileage for business purposes

Mileage can be an effective tool to reduce costs in a company, especially if the company uses private vehicles of employees or owners for business purposes.

Tax settlements related to mileage

The mileage allowance has a significant impact on tax settlements, especially for entrepreneurs, employees and sole proprietors. Because mileage applies only to operating expenses. For this reason, entrepreneurs must account for mileage directly in the deductible costs, not including VAT.

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