Managing the company's mandates

In 2023, the following were introduced new rates mileage, which significantly affected the way costs related to the use of private vehicles for business purposes are accounted for.

This change is of great importance to both employers and employees. People who use their own cars, motorcycles or mopeds as part of their job duties.

Management of mandates in the company - a practical example

Mr. Andrew's company has a fleet of three company vehicles, which are available to employees. From time to time, Mr. Andrew receives a call to identify the perpetrator of a traffic offense. The photo from speed cameras is often so illegible that the offender cannot be determined without additional steps.

Determining the perpetrator is Difficult because, lack of accurate records Who used a particular car when. Mr. Andrew, wishing to save time in identifying the person responsible for the offense, introduced an obligation in the company to create mileage records by employees who use vehicles.

Thanks to the application After selecting the car and indicating the date and time, The application shows him the person who was driving the vehicle at the time.

In addition, mileage program makes it easy to account for the costs associated with VAT for vehicles.

Best practices and tips

Management of fines received by employees in the company constitutes an important aspect of internal corporate policy, especially for companies whose operations involve the frequent use of company vehicles. The right approach to this issue nie not only minimizes financial risk, but also influences the work culture and the perception of the company as responsible employer and traffic participant. The following are key elements of effective mandate management in a corporate context.

1. introduction of a monitoring and recording system

The first step to effective management of mandates is to create a transparent system for recording them. Each ticket received should be documented in a central database, including information about the date and location of the violation, the amount of the fine, as well as the employee who received it. This approach facilitates data analysis and identification patterns of violations.

2 Define the liability policy

An important part of mandate management is clear definition of the rules responsibility for the costs incurred. Many companies choose to transfer financial responsibility for fines directly to employees, which can act as a preventive measure. It is important that such rules be clearly communicated and understandable to all employees.

3. training and education

Regular training on traffic safety and regulations road can significantly contribute to reducing the number of fines received. Education of employees not only increases their awareness Correct behavior on the road, but also builds a culture of responsibility and respect for regulations.

4 Data analysis and corrective action

Systematic analysis of the collected fines data can reveal certain trends, such as frequent violations at certain locations or times. This makes it possible to introduce targeted corrective actionssuch as additional training for employees or changes in routes of travel.

5. communication and support

Support employees in resolving mandates, for example, by offering legal aid In case of ambiguities or errors in the fines issued, builds a positive atmosphere and strengthens trust. Communication plays a key role here - employees should feel, that they can report and discuss their problems Without fear of negative consequences.

Summary

Effective management of the fines received by employees requires a thoughtful strategy and commitment From both management and the employees themselves. Transparent procedures, education and support, as well as systematic data analysis are key elements that help minimize financial risks and build a culture of safety and accountability.