Test online mileage software for free

Kilometer calculator

How to Accurately Calculate Transit Costs?

The biggest benefit you get by keeping electronic mileage records is tax savings. 

Many entrepreneurs consciously resigns from keeping mileage Because of the hassle involved in filling them out. Using advanced tools The record-keeping process becomes much simpler.

Employees themselves remember to add entries and have a vested interest in being properly reimbursed for the use of a private car. 

For those who don't need more advanced accounting tools mileage We have prepared a spreadsheet that you can download free of charge and use in your company. 

It is worth remembering that when the company grows, and there are more employees this solution will not necessarily work anymore. Then you should consider using simple online mileage application

Mileage calculator in the form of an online application

To download a worksheet for vehicle mileage records, click the icon after the XLS - the worksheet, which will open in a new window, you can easily copy and complete with your data. 

  • Date of departure
  • Arrival date
  • Customer
  • Launch site
  • Destination
  • Destination
  • Number of kilometers
  • Counter status before the tour
  • Car

List of vehicles in excel mileage records 

In order to use kilometers correctly, it is necessary to familiarize yourself with all the sheets available in the linked document. The names of the sheets can be seen at the bottom of the open file : 


Each option is used in turn to :

  • Vehicle mileage log  - in this sheet we enter the following vehicle mileage records
  • Sites - here we can define a list of addresses that repeat frequently in the kilometerage
  • Customers - a list of customers will later allow you to filter out routes to a specific customer
  • Cars - list of cars and associated rates according to engine capacity and vehicle type

Instead of calculating in excel - use the applications

mileage calculator online 2024 and 2023

Kilometric allowance is a method of accounting for the cost of using a private vehicle for business purposes, based on the number of kilometers driven. It makes it possible to calculate precisely the amount that an employee or entrepreneur can deduct from tax or get reimbursed by the employer.

The mileage calculator is an online tool that allows you to calculate the cost of a trip based on several key pieces of data:

  • Route length (in kilometers),
  • Rate per kilometer,
  • Type of vehicle (passenger car, motorcycle, bicycle).

The user enters this information, and the calculator, based on the current mileage rates (set by the relevant authorities or institutions), quickly calculates the total cost of the trip.

Precision and time saving: The mileage calculator allows you to instantly calculate costs, eliminating the need for manual calculations and the risk of errors.

Regulatory compliance: Using the updated calculator, you are assured that your calculations are in line with current rates and regulations.

Cost optimization: With precise calculations, you can better manage your business and personal travel budgets by identifying potential savings.

Proof for tax offices: Calculations made with the calculator can be used as evidence in tax returns.

To find the best mileage calculator, you should look for tools that offer current rates and are adapted to the latest tax laws. It's also worth paying attention to user reviews and recommendations from financial experts. Access to advanced features, such as route saving or integration with other financial management tools, can further enhance the calculator's value to the user. You can use our tool - or your Accountant's preferred tool.


The mileage calculator is an indispensable tool for anyone who wants to effectively manage travel expenses. Providing accuracy, time savings and compliance, as this is a key element in budget planning for both business and personal life. Remember to choose up-to-date and customized tools to maximize the benefits of the

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