{"id":223,"date":"2024-02-27T10:19:48","date_gmt":"2024-02-27T10:19:48","guid":{"rendered":"https:\/\/kilometrowka.net\/?page_id=223"},"modified":"2024-05-06T21:59:10","modified_gmt":"2024-05-06T21:59:10","slug":"mileage-rate-2023","status":"publish","type":"page","link":"https:\/\/kilometrowka.net\/en\/kilometrowka-stawka-2023\/","title":{"rendered":"mileage rate 2023"},"content":{"rendered":"<h2>Kilometer 2024 and online mileage records<\/h2>\t\t\n\t\t\t\t\t\t\t\t\t<p>\n\t\t\t\t\t\t6 min\t\t\t\t\t<\/p>\n\t\t\t\t\t\t\t\t\t<p>\n\t\t\t\t\t\tFebruary 2023\t\t\t\t\t<\/p>\n\t\t<p><\/p>\n<p>Mileage rate 2023. in 2023 introduced <strong>new rates<\/strong>, which significantly affected the way in which costs related to the use of private vehicles for business purposes (business purposes of personal cars) are accounted for. This change is of great importance to both employers and employees who use their own cars, motorcycles or mopeds as part of their professional duties.<\/p>\n<p>This article aims to <strong>providing comprehensive information<\/strong> on the new rates <a href=\"https:\/\/kilometrowka.net\/en\/kilometrowki\/\">mileage<\/a> 2023, <strong>Tips for keeping notes on vehicle mileage<\/strong> and <strong>best billing practices<\/strong> these costs.<\/p>\n<p><\/p>\n<p><\/p>\n<p><\/p>\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"1164\" height=\"416\" src=\"https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/kilomerowka-wyliczenia.png\" alt=\"Vehicle mileage records for VAT purposes in Excel\" srcset=\"https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/kilomerowka-wyliczenia.png 1164w, https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/kilomerowka-wyliczenia-300x107.png 300w, https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/kilomerowka-wyliczenia-1024x366.png 1024w, https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/kilomerowka-wyliczenia-768x274.png 768w\" sizes=\"auto, (max-width: 1164px) 100vw, 1164px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t<p><\/p>\n<p><\/p>\n<p><\/p>\n<h3 class=\"wp-block-heading\"><strong>New Kilometric Rates in 2023<\/strong><\/h3>\n<p><\/p>\n<p><\/p>\n<p>The Ministry of Infrastructure has updated the rates for using private vehicles for business purposes in 2023. These changes are in response to the rising cost of operating vehicles, including increases in fuel prices, insurance and maintenance. Here are the current rates, which <strong>effective January 1, 2023<\/strong>:<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul><\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Passenger cars <\/strong>with engine capacity <strong>up to 900 cm\u00b3<\/strong>: <strong>0,89<\/strong> PLN per kilometer,<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Passenger cars <\/strong>with engine capacity<strong> above 900 cm\u00b3<\/strong>: <strong>1,15<\/strong> PLN per kilometer,<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Motorcycles<\/strong>: <strong>0,69<\/strong> PLN per kilometer,<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Mopeds <\/strong>(scooters): <strong>0,42<\/strong> PLN per kilometer.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p><\/p>\n<p>These rates represent the maximum amounts that an employer can reimburse an employee for the use of a vehicle for business purposes without generating additional tax costs.<\/p>\n<p>\u00a0<\/p>\n<p><\/p>\n<p><\/p>\n<p>Below is the form for adding a vehicle in the mileage application with the type of vehicle specified:<\/p>\n<p><a href=\"https:\/\/kilometrowka.net\/en\/app\/\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kilometrowka.net\/assets\/Kilometrowka_stawka_2023_2024_typPojazdu.png\" alt=\"Kilometric rate 2023\" width=\"1915\" height=\"513\" \/><\/a><\/p>\n<h3 class=\"wp-block-heading\"><strong>\u00a0<\/strong><\/h3>\n<h3><strong>How to Keep Vehicle Mileage Records?<\/strong><\/h3>\n<p><\/p>\n<p><\/p>\n<p>To take advantage of mileage billing, employees must keep detailed mileage records. <a href=\"https:\/\/kilometrowka.net\/en\/ewidencja-przebiegu-pojazdu-dla-celow-vat-excel\/\">Records<\/a> this should include <strong>The date of each trip, the purpose of the trip, the route, the number of kilometers traveled and the type of vehicle.<\/strong><\/p>\n<p>Accurate record-keeping is crucial not only for calculating the refund due, but also for <strong>avoid potential misunderstandings <\/strong>During a tax audit.<\/p>\n<p>\u00a0<\/p>\n<p><\/p>\n<p><\/p>\n<p><a href=\"https:\/\/kilometrowka.net\/en\/app\/\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/kilometrowka.net\/wp-content\/uploads\/2024\/04\/klimoetrowka-stawka-2023-program.png\" alt=\"klimoetrowka-stawka-2023-program\" width=\"1164\" height=\"259\" \/><\/a>\u00a0<\/p>\n<h3 class=\"wp-block-heading\"><strong>Changes in Regulations vs. Business Practice.<\/strong><\/h3>\n<p><\/p>\n<p><\/p>\n<p>New <strong>rates in 2023<\/strong>\u00a0(mileage records kept internally are required) require businesses to update their internal billing procedures, in the context of using personal cars for business purposes. A personal car can now be used at a higher rate. This is especially important for companies where employees regularly use their own vehicles for business purposes because the law requires it. Employers should carefully inform their employees about the changes in rates and the requirements for mileage records. In addition, it is worth considering<strong style=\"color: var( --e-global-color-16af531 ); background-color: var( --e-global-color-c970b7f );\"> introduction of the software<\/strong> for fleet management or mileage accounting, which can <strong style=\"color: var( --e-global-color-16af531 ); background-color: var( --e-global-color-c970b7f );\">significantly facilitate and streamline the settlement process.<\/strong><\/p>\n<p>As of January 17, 2023 (the date when the act went into effect), the Decree of the Minister of Infrastructure of December 22, 2022, amending the Decree on the conditions for determining and the manner of reimbursing the costs of using for business purposes passenger cars, motorcycles and mopeds not owned by the employer.<\/p>\n<p><\/p>\n\t\t\t<h2>Optimize tax costs<\/h2>\t\t\n\t\thttps:\/\/youtu.be\/1eckIcK9bRE<h2>Impact on Company Costs and Household Budget<\/h2>\n<p><\/p>\n<p>Changes in mileage rates have a direct impact on company costs and employees' household budgets. On the one hand, the increased rates allow employees to better cover the cost of using private vehicles. On the other hand, employers must include these higher rates in their budgets for business-related costs.<\/p>\n<p><\/p>\n<h3>Best Practices and Tips<\/h3>\n<p><\/p>\n<ul>\n<li>Accurate Records: Keep accurate mileage records, including all required information, so you can avoid problems during an IRS audit.<\/li>\n<li>Communication: Keep employees regularly informed of changes in regulations and rates.<\/li>\n<li>Software: Consider using specialized software to manage your mileage records.<\/li>\n<li>Cost Analysis: Regularly analyze the costs associated with the use of private vehicles for business purposes (mainly we mean the use of a passenger car, trucks have separate regulations) to optimize expenses.<\/li>\n<\/ul>\n<h3>&nbsp;<\/h3>\n<h3>Below is a summary of information for&nbsp;<b>mileage rate 2023<\/b><\/h3>\n<p><\/p>\n<p>The year 2023 will bring you changes in mileage rates, so you will feel a direct impact on how you account for the costs of using private vehicles for business purposes. Both employers and employees should be aware of these changes and adjust accordingly to the new regulations. Keeping mileage records, regular communication and using fleet management tools are key to legally compliant mileage accounting.<\/p>\n<p><b>Additional sources <\/b>: the Law of September 6, 2001 on road transportation; the Decree of the Minister of Infrastructure of December 22, 2022 amending the Decree on the conditions for determining and the manner of reimbursing the costs of use for business purposes of passenger cars, motorcycles and mopeds not owned by the employer, and the Decree of the Minister of Infrastructure of March 25, 2002 on the conditions for determining and the manner of reimbursing the costs of use for business purposes of passenger cars, motorcycles and mopeds not owned by the employer.<\/p>\t\t\n\t\t\t<h2>Kilometer - helpful tools and programs<br><\/h2>\t\t\n\t\t\t<h2>1<\/h2>\t\t\n\t\t<h2><a style=\"font-size: 16px;\" href=\"https:\/\/kilometrowka.net\/en\/app\/\">Online mileage program<\/a><\/h2>\t\t\n\t\t\t<h2>2<\/h2>\t\t\n\t\t<h2><a style=\"font-family: inherit; font-size: 1rem;\" href=\"https:\/\/kilometrowka.net\/en\/mileage-2024-calculator\/\">Online mileage calculator\u00a0<\/a><\/h2>\t\t\n\t\t\t<h2>3<\/h2>\t\t\n\t\t<h2><a style=\"font-size: 16px;\" href=\"https:\/\/kilometrowka.net\/en\/mileage-calculator\/\">Kilometer spreadsheet online<\/a><\/h2><h2>A<u style=\"color: var( --e-global-color-16af531 ); font-size: 16px; background-color: var( --e-global-color-c970b7f );\"> if you need your own mileage calculator you can use the <a href=\"https:\/\/itbees.pl\">software house Wroclaw<\/a>.\u00a0<\/u><\/h2>","protected":false},"excerpt":{"rendered":"<p>Kilometric rate 2024 and mileage records online 6 min February 2023 Kilometric rate 2023 New rates have been introduced in 2023, which have significantly affected the way of accounting for costs related to the use of private vehicles for business purposes (business purposes of personal cars). The change has major implications for both employers and employees who use their own cars,...&nbsp;<a href=\"https:\/\/kilometrowka.net\/en\/kilometrowka-stawka-2023\/\" rel=\"bookmark\">Read More \"<span class=\"screen-reader-text\">mileage rate 2023<\/span><\/a><\/p>","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"class_list":["post-223","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Kilometrowka stawka 2023<\/title>\n<meta name=\"description\" content=\"kilometr\u00f3wka stawka 2023 - sprawd\u017a stawki obowi\u0105zuj\u0105ce w 2023 roku. 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W 2023 roku wprowadzono nowe stawki, kt\u00f3re znacz\u0105co wp\u0142yn\u0119\u0142y na spos\u00f3b rozliczania koszt\u00f3w zwi\u0105zanych z u\u017cywaniem pojazd\u00f3w prywatnych do cel\u00f3w s\u0142u\u017cbowych\u00a0 (cel\u00f3w s\u0142u\u017cbowych samochod\u00f3w osobowych). Zmiana ta ma du\u017ce znaczenie zar\u00f3wno dla pracodawc\u00f3w, jak i pracownik\u00f3w, kt\u00f3rzy korzystaj\u0105 z w\u0142asnych samochod\u00f3w,&hellip;&nbsp;<a href=\"https:\/\/kilometrowka.net\/en\/kilometrowka-stawka-2023\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">kilometr\u00f3wka stawka 2023<\/span><\/a>","_links":{"self":[{"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/pages\/223","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/comments?post=223"}],"version-history":[{"count":60,"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/pages\/223\/revisions"}],"predecessor-version":[{"id":1577,"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/pages\/223\/revisions\/1577"}],"wp:attachment":[{"href":"https:\/\/kilometrowka.net\/en\/wp-json\/wp\/v2\/media?parent=223"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}