Vehicle mileage records for VAT purposes - XLS template

Introduction - what is a driver's log book ? What should the xls sheet of the records look like ?

Vehicle mileage records for the purposes of VAT is a key element for entrepreneurs and companies doing business. You can use ready-made xls sheet templates or our program for record keeping.

Keeping mileage records allows you to justify to the tax authorities the expenses associated with the operation of vehicles.

It is important that the records be kept regularly and accurately, including data such as the vehicle's registration number, odometer reading, and the number of kilometers driven. We can keep records for VAT purposes or when accounting for a private passenger vehicle.

Each person should document all costs associated with the operation of vehicles for VAT purposes. The same costs can be documented for the purposes of a business in which only 50% tax is accounted for without running a mileage.

Mileage records for VAT purposes should be kept in accordance with VAT regulations and include all costs associated with the operation of vehicles.

Benefits of record keeping

Keeping mileage records for VAT purposes allows you to deduct 100% worth of VAT on expenses related to the purchase of fuel and parts for the vehicle.

Mileage records are necessary to deduct 100% of the value of VAT and should include mileage data, including mileage.

The records make it possible to properly account for costs and deduct VAT, which is important for business purposes.

A businessman can also use records for VAT purposes to manage a car fleet and monitor expenses related to the operation of vehicles.

The records should be kept for 5 years from the end of the fiscal year.

Practical tips

The most convenient way to keep mileage records for VAT and non-VAT purposes is to use an online mileage record program.

You can use a ready-made spreadsheet to make record-keeping easier and allow quick data entry.

The sheet should contain all the necessary information, such as the date, time, place, and purpose of the trip.

It is important that the sheet is easy to use and allows quick entry of data, such as the entry number and start date.

The entrepreneur should also document all costs related to the operation of vehicles, including expenses related to the purchase of fuel and parts.

xls record sheet template

The model mileage log sheet should contain the following data: vehicle registration number, odometer reading, number of kilometers driven, and purpose of the trip.

The sheet should be maintained regularly and accurately, in accordance with VAT regulations.

It is important that the sheet includes the signature and details of the release of the vehicle, if it is shared with another person.

The sheet should be kept for 5 years from the end of the fiscal year.

The sheet should be available for review by the tax office in the event of an audit.

You can find a sample downloadable sheet below. By clicking on the xls sheet icon.